- Rememind has no accounts and no cloud. Your notes, reminders, places and photos live on your phone.
- The only thing kept on our side is counting — how much of the paid features an installation has used and, if you subscribe, what it is entitled to. Never what you wrote.
- When you dictate, the recording and what you said are sent to be transcribed and sorted. Nothing leaves the phone unless you start it yourself.
- Searching by word happens on your phone. Only a question you put to the AI — one you speak, or one you type and then ask — is sent.
- The recording is deleted from your phone as soon as it has been transcribed.
- Your location is never sent — not to us, not to the AI. When you ask Rememind to save a place, your phone works out where you are and keeps it there.
- Analytics and crash reports are off unless you turn them on, and the app is complete either way.
- What you delete is deleted, not hidden.
- There is no advertising in Rememind, and nothing about you is sold or shared for advertising.
1. Who is responsible
Rememind is made by Katerina Aleshchyk, an independent developer based in Batumi, Georgia. For anything in this policy — including a request to access or delete data — write to rememind.app@gmail.com.
This policy covers the Rememind mobile app for Android and iOS, and this website.
2. What Rememind stores, and where
Everything you create in Rememind is stored on your device only: your notes and their original transcript, checklists, reminders, spaces, saved places with their coordinates, photos you attach, and your settings. There is no account and no sign-in, and nothing you write, dictate or photograph is copied to our servers. What our own service does keep is bookkeeping: counters of how much of the paid features an installation has used and, if you subscribe, what that subscription entitles it to. Sections 3 and 6 say exactly what those hold.
One consequence is worth knowing, and it differs by platform. On Android, Rememind deliberately stays out of the system backup, so its data is not copied to Google. On iOS, the app's data is part of your ordinary device backup, so it is included in iCloud or in a backup made on your computer — those are handled by Apple under their terms, not ours.
Because of that, moving to a new phone is something you do yourself. Settings offers “Save a copy”, which writes everything in the app — notes, spaces, reminders and photos — into a single file and hands it to your phone's share sheet. Nothing is uploaded to us, and where the file goes is entirely your choice. The file is not encrypted: anyone who obtains it can read your notes, so keep it as carefully as you keep the phone itself. Restoring such a file works either way: it can be added to what is already in the app, or replace everything in it — the choice is yours.
3. What is sent to the AI, and when
Turning speech into a filed note is the one thing Rememind cannot do on the device. When you tap the button and speak:
- The audio recording is uploaded to our processing service and passed to Mistral AI, which writes down what you said.
- The transcript is sent to Mistral AI to work out what the note is — a list, a reminder, a thought — and which of your spaces it belongs in.
- To make that possible, the request also carries the titles of your spaces and of your recent notes, and the contents of the notes the new one might be added to (a checklist's items, or a text note's text). The titles are also used to spell your own words the way you write them. Your device's time zone and current time are sent so that "tomorrow at eight" lands on the right hour.
The tidy-up features work the same way and send the same kinds of thing: when you merge spaces, split a space or sort the inbox, the titles of the spaces and notes involved — and short previews of the notes' text — are sent so the suggestion can be made.
Search has two halves, and only one of them leaves the phone. Typing a word searches your notes on the device itself — instantly, offline, with nothing sent to anyone. The other half answers a question the words alone cannot (“show me every birthday”), and it runs only when you ask for it: by itself for a question you speak, and on a button you press for one you type. Then the question is sent, together with the titles and short contents of your notes and reminders and the spaces and dates they carry, and the answer says which of them fit. A spoken question is transcribed exactly as a dictation is, and its recording is deleted from your phone as soon as it has been uploaded.
What is never sent: your coordinates, your photos, and the audio once it has been transcribed. Nothing is sent while you are not using these features.
Our processing service is a small program on Cloudflare's network. It exists so the app does not have to carry the AI provider's key. Of what you said it keeps nothing — not the audio, not the transcript, not the note, not the question — and its logs record only counts and error codes.
What it does keep is counting, and what it counts is an installation, not a person. On its first launch the app is given a random number, sent with every request so that one installation can be told from another. It is not linked to your name, your email, your device or an account — there is no account to link it to. Against that number the service keeps how many AI searches have been made today — at most 25 a day, so that one runaway installation cannot spend the budget the app lives on — and how many dictations, how many seconds of audio and how many searches have been used in the current billing period. These are numbers and nothing else: never a note, a title, a question or a transcript. If a request arrives without that number, the daily count is kept against the sending IP address instead. Section 8 says how long each of them is kept.
Mistral AI is a French company, and the processing runs on infrastructure inside the European Economic Area — France, Sweden and Norway at the time of writing. (Mistral also offers a separate US endpoint; Rememind does not use it.) Under its current terms it does not use data sent through its API to train its models, and deletes it after a short abuse-monitoring period (30 days at the time of writing).
Legal basis: this processing is necessary to provide the service you asked for — GDPR Art. 6(1)(b).
4. Permissions the app asks for
- Microphone — required to dictate. Nothing is recorded until you start a recording yourself, and it stops as soon as you end it.
- Location — optional. Used only when a dictation asks to save a place ("save where I am"). Your phone reads the position and turns it into a street or place name using the address lookup built into your device, which may contact your device maker's service under their privacy policy. The result is stored in your note. The coordinates are never sent to us or to the AI — the AI is only told whether you asked to save a place at all.
- Camera and photo library — optional, and only when you attach a photo. Photos stay on the device and are never uploaded.
- Notifications — used to deliver your reminders. Reminders are scheduled by your phone's own alarm system; nothing is sent to a push server, and a reminder can fire with no internet at all.
5. Analytics and crash reports — only if you agree
Rememind asks once, on the first launch, whether it may collect anonymous usage statistics and crash reports. Both answers give you the whole app — refusing costs you nothing. You can change your mind at any time in Settings, and switching it off stops the collection immediately, not at the next restart.
If you agree, two providers are used:
Usage statistics (PostHog)
Eight events are recorded: the app was opened, a recording was started, a note was created, a recording failed, a reminder was created, a space was opened, the timeline was opened, a search was made. Each carries only technical details — the platform, the app version, the kind of note, whether it had a reminder, how long a recording lasted, why one failed, how many notes a space holds, whether a search was typed or spoken and how many results it found.
Never sent: the text of your notes, your reminders, your transcripts, your photos, your places, what you searched for — or the names of the spaces you create. A space name is never sent in any form: an event says only which kind of space it is — the inbox, one the AI named, or one you named yourself — and never what it is called.
A random identifier is generated and kept on your device so that repeat visits can be counted as one person rather than many. It is not linked to your name, your email or your device, and there is no account for it to be linked to.
Crash reports (Sentry)
When the app crashes or hits an error it can handle, a report is sent with a technical trace of where it happened and basic device and operating-system information. Fields that could identify a person are stripped before sending.
As with any internet request, your IP address is visible to these providers. It is not used to work out where you are: every event carries an instruction to skip the location lookup PostHog would otherwise run on it.
Legal basis: your consent — GDPR Art. 6(1)(a) — which you may withdraw at any time in Settings.
6. Subscription and payment
Rememind can be used without paying, and the section above applies either way. If you do take out a subscription, the purchase is made in Apple's App Store or in Google Play, and it is they who take the payment: we never see your card, your billing address or your name.
To know what a subscription entitles an installation to, we use RevenueCat, a service in the United States. It receives the purchase from the store and holds its state — which product was bought, on which platform, when it renews or ends, and the country the store reports — against the same random installation number described in section 3. Our service asks RevenueCat what that number is entitled to and writes the answer down beside the counters, so that the app knows what it may use.
Nothing you write is involved. No note, title, transcript, question, place or photo is sent when a subscription is bought, restored or renewed.
Legal basis: performance of the contract you entered into by subscribing — GDPR Art. 6(1)(b).
7. Who processes data for us
| Provider | What it does | Where |
|---|---|---|
| Cloudflare | Runs the small service that passes a dictation on, and holds the usage counters. | Global network |
| Mistral AI | Transcribes the recording and works out how to file the note. | European Union (France) |
| PostHog | Usage statistics. Only with your consent. | European Union |
| Sentry | Crash reports. Only with your consent. | European Union |
| RevenueCat | Records what a subscription entitles an installation to. Only if you subscribe. | United States |
Where a provider is outside the European Economic Area, the transfer is covered by the European Commission's standard contractual clauses under our agreement with them.
8. How long anything is kept
- On your phone: until you delete it. Deleting a note removes its text, its checklist, its places, its photos and its reminders from the device for good — it is not hidden or flagged. The only delay is the few seconds the undo button is on screen.
- The recording: deleted from your phone as soon as it has been transcribed — a dictation and a spoken question alike, and including when the transcription failed.
- At Mistral AI: deleted after their abuse-monitoring period (30 days at the time of writing).
- Usage statistics and crash reports: kept by PostHog and Sentry under their retention policies for as long as you have consented. Withdrawing consent stops any further collection.
- The usage counters: the daily count of AI searches is deleted two days after the day it counts. The counters for a billing period, and the record of what a subscription entitles an installation to, are deleted 400 days after the last activity from that installation.
- At RevenueCat: the state of a purchase is kept under their own retention policy for as long as the subscription is on record with them.
- Uninstalling Rememind removes everything it stored on the device.
9. Children
Rememind is not directed at children and is not intended for use by anyone under 16 (under 13 in the United States). We do not knowingly collect data from them. If you believe a child has used the app in a way that reached us, write to us and we will delete whatever we hold.
10. Your rights
If you are in the European Economic Area or the United Kingdom you have the right to access your data, correct it, delete it, restrict or object to its processing, and receive it in a portable form. You may also complain to your national data protection authority.
In practice, most of these you can exercise without us: your data is on your phone, where you can read it, change it and delete it directly, and the only thing we hold is the bookkeeping described in sections 3 and 6 — numbers against a random installation number, and no text of yours. For anything else — including the data held by the providers above — write to rememind.app@gmail.com and we will answer within 30 days.
If you are in California: we do not sell or share personal information, and Rememind does no cross-context behavioural advertising. There is no advertising in the app at all.
11. Changes to this policy
If this policy changes, the date at the top changes with it, and a change that affects what leaves your phone will be announced in the app before it takes effect.